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The Municipality of Hastings Highlands has seven members of council. The 2014-2018 Elected Officials for Hastings Highlands are:

Vivian Bloom
office: 613 338-2811 ext 244
1-877-338-2818 ext 244
  Deputy Mayor
Mike Leveque
Councillor Herschel Ward
Gregg Roberts


  Councillor Herschel Ward
Nancy Matheson
Councillor Monteagle Ward
Hald Robinson
  Councillor Bangor, Wicklow, McClure Ward
Bert Cannon
Councillor Bangor, Wicklow, McClure Ward
Tracy Hagar

Council Meetings are held the 1st and 3rd Wednesday of the month at 8:30 am in the Council Chambers at 33011 Hwy 62 North. However, there is occasionally only one meeting per month. Please check the event schedule for actual dates.

Members of the public are welcome to attend and watch council meetings however only pre-registered delegates are permitted to speak or address council when it’s in session.


Anyone wishing to make a presentation to Council is required to make an appointment by contacting the Clerk who will advise the best date and time to make the presentation. Appointments must be scheduled at least one week prior to the Council meeting. Any documentation to be presented is to be delivered to the municipal office, also a week prior to the date of the meeting, for inclusion in the distributed Council package. Please contact the Clerk at 613-338-2811 ext 235

Council Agendas and Minutes

  • To view current Council (after Aug 11/11) agendas and meeting minutes, visit Hastings Highlands FilePro system

  • To view Council agendas and meeting minutes prior to Aug/11, scroll to the “Documents” section at the bottom of this page

Closed Meetings

The Province of Ontario has established rules for a Council, local board or a committee to go into a closed meeting through the Municipal Act, 2001, S.O. 2001, c.25, as amended. Any person or corporation may request that an investigation be undertaken respecting whether the closed meeting legislation has been contravened.

Why are some meetings closed to the public?

Municipal Councils, local boards and their committees must meet behind closed doors on occasion to deal with certain matters. For example, if a municipality is being sued or if Council is considering purchasing a piece of land or if Council must deal with a labour relations issue then it is appropriate that it be able to do so at a closed meeting. The purpose of such a closed meeting is to receive information or give direction.


Local government in Ontario must be transparent and accountable. To this end, the Municipal Act states that all meetings of Council shall be open to the public except where the subject matter being considered falls within one of the categories expressly set out in the statute. The permitted reasons for going into a closed meeting are as follows:

  1. The security of property of the property of the municipality or local board;
  2. Personal matters about an identifiable individual, including municipal or local board employees;
  3. A proposed or pending acquisition or disposition of land by the municipality or local board;
  4. Labour relations or employee negotiations;
  5. Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board;
  6. Advice that is subject to solicitor-client privilege, including communications necessary for that purpose;
  7. A matter authorized by another provincial statute;
  8. If the subject matter relates to a request under the Municipal Freedom of Information and Protection of Privacy Act;
  9. The meeting is held for educating and training and no member discusses or deals with a matter in a way that materially advances the business or decision making of the Council, local board or committee.

Complaints about Closed Meetings

As of January 1, 2008 any person or corporation will be able to request that an investigation be undertaken respecting whether a municipality or local board, or a committee of either, has complied with closed meeting rules outlined in the Municipal Act, 2001 or the applicable procedural by-law.

In conjunction with Hastings County, the Municipality of Hastings Highlands has engaged the services of JGM Consulting, as the Municipal Closed Meeting Investigator and has authorized them to conduct investigations upon receipt of a complaint in respect of closed meetings or parts of closed meetings. The Investigator will determine compliance with the Act or the applicable procedural by-law with respect to closed meetings and will report on the results of such investigations.

Complaint Procedure

Complaints may be submitted on the established complaint form. The complaint form (PDF format) may be printed from the website or can be obtained from the Clerk’s Department. All complaints must be submitted in a sealed envelope marked “Private and Confidential” and contain the following information:

  1. Name of Municipality;
  2. Complainant’s name, mailing address, telephone number and email address (if applicable);
  3. Date of closed meeting under consideration;
  4. Nature and background of the particular occurrence;
  5. Any activities undertaken (if any) to resolve the concern
  6. Any other relevant information
  7. Original signature

Complaints may be submitted by mail or delivered directly to:

Municipality of Hastings Highlands
33011 Hwy. 62 North
Maynooth, Ontario
K0L 2S0

ATT: Clerk 

Please remember to mark the envelope “PRIVATE AND CONFIDENTIAL”. All complaints will be treated as confidential at all times and will be forwarded directly to JGM Consulting.

Contact Information

Clerk - Robyn Rogers
Phone: 613 338-2811 ext.235

Deputy Clerk - Brenda Prentice
Phone: 613 338-2811 ext. 277