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Council

Summary

Hastings Highlands has seven members of council. The Elected and Appointed Officials for Hastings Highlands are:

 Mayor Vivian Bloom Mayor
Vivian Bloom
office: 613 338-2811 ext 244
1-877-338-2818 ext 244
vbloom@hastingshighlands.ca
 Councillor Alex Walder Councillor Monteagle Ward
Alex Walder
613-338-0028
awalder@hastingshighlands.ca
Deputy Mayor
Gregg Roberts
613-332-8362
groberts@hastingshighlands.ca
 

 

 Councillor Matheson Councillor Herschel Ward
Nancy Matheson
613-332-5066
nmatheson@hastingshighlands.ca
 
Councillor Robinson Councillor Monteagle Ward
Hald Robinson
613-332-1273
hrobinson@hastingshighlands.ca
Councillor Bangor, Wicklow, McClure Ward
Dorothy Gerrow
cell: 705-340-1075
(try cell # first)
613-338-5405
dgerrow@hastingshighlands.ca
 
Councillor Bangor, Wicklow, McClure Ward
Tracy Hagar
613-334-7421
thagar@hastingshighlands.ca

Notice: Correspondence to Council

The Municipality of Hastings Highlands collects personal information in your communications to Council or its Committees under the authority of the Municipal Act, 2001.

This information is collected to enable Council and/or its Committees to make informed decisions on the relevant issue(s). Individuals who make submissions to Council should be aware that any personal information in their communications may become part of the public record and may be made available through the Council agenda process which includes publication on the Municipality’s website.

Please direct any questions about this collection to the CAO/Clerk: Pat Pilgrim at 613 338-2811 ext 233

Council Meetings are usually held the 1st and 3rd Wednesday of the month at 9:00 a.m. in the Council Chambers at 33011 Local Road 62 at the back door entrance. However, some months only have one meeting per month or need to be scheduled 1 week early due to scheduling conflicts. Please check the Events Coming up calendar on the home page of the website for any changes to the Council schedule.

Members of the public are welcome to attend and watch council meetings however only pre-registered delegates are permitted to speak or address council when it’s in session.

There are 15 minutes near the end of the Council Meeting on the Agenda for Questions from the public.

The Municipality of Hastings Highlands Regular Meetings of Council 2018 Schedule

January 17, 2018        Operations and Planning

February 7, 2018         Planning

February 21, 2018       Operations

March 7, 2018             Planning

March 21, 2018           Operations

April 4, 2018               Planning

April 18, 2018             Operations

May 2, 2018                Planning

May 16, 2018              Operations

May 30, 2018              Planning    *scheduled 1 week early due to a conference conflict

June 20, 2018             Operations

July 18, 2018              Operations and Planning

August, 15, 2018        Operations and Planning

September 5, 2018     Operations and Planning

October 3, 2018          Planning

October 17, 2018        Operations

November 7, 2018       Planning

November 21, 2018    Operations

December 5, 2018      Operations and Planning  
  

Delegations

Delegations and Presentations for Council are conducted at each Council Meeting.

Anyone wishing to make a presentation to Council is required to complete a "Request To Address Council" form, (pdf below) and submit it to the Deputy Clerk, who will advise the date and time to make the presentation. Applications must submitted by 4pm on the Wednesday the week prior to the 'Preparation' of the Council Meeting (2 weeks before the Council Meeting) along with any documentation, for inclusion in the distributed Council package. You must submit your presentation.
Please contact the Deputy Clerk Suzanne Huschilt at 613-338-2811 ext 277 deputyclerk@hastingshighlands.ca

"Request to Address Council" Form can be found in the Summary Documents section on the bottom of this page.

 

Council Agendas and Minutes

General Concerns 

For general enquiries pertaining to a municipal service, please print and fill out first a Request for Services Form (at the bottom of this page) and send to the office to give to the appropriate department. If the Service is not satisfactory, then you may proceed to print and fill out a Complaint Form and send to our Municipal CAO/Clerk:

CAO/Clerk - Pat Pilgrim
Phone: 613 338-2811 ext.233
Email: cao@hastingshighlands.ca

Our complaint policy is at the bottom of the page.


If you choose, you many contact the Ombudsman's office to lodge a complaint at 1-800-263-1830 or www.ombudsman.on.ca for more info. Also, please see the brochure available at the bottom of this page.
Any questions about Council Agendas or Minutes, please contact the Deputy Clerk.

Closed Meetings

The Province of Ontario has established rules for a Council, local board or a committee to go into a closed meeting through the Municipal Act, 2001, S.O. 2001, c.25, as amended. Any person or corporation may request that an investigation be undertaken respecting whether the closed meeting legislation has been contravened.

Why are some meetings closed to the public?

Municipal Councils, local boards and their committees must meet behind closed doors on occasion to deal with certain matters. For example, if a municipality is being sued or if Council is considering purchasing a piece of land or if Council must deal with a labour relations issue then it is appropriate that it be able to do so at a closed meeting. The purpose of such a closed meeting is to receive information or give direction.

Legality

Local government in Ontario must be transparent and accountable. To this end, the Municipal Act states that all meetings of Council shall be open to the public except where the subject matter being considered falls within one of the categories expressly set out in the statute. 

The municipal council or local board decides whether a meeting will be closed to the public.

A municipality or local board can close a meeting to the public when dealing with the following:

  • The security of the property of the municipality or local board.
  • Personal matters about an identifiable individual, including municipal or local board employees.
  • A proposed or pending acquisition or disposition of land by the municipality or local board.
  • Labour relations or employee negotiations.
  • Litigation or potential litigation, including matters before administrative tribunals (e.g. Ontario Municipal Board), affecting the municipality or local board.
  • Advice that is subject to solicitor-client privilege.
  • A matter in respect of which the council, board, committee or other body may hold a closed meeting under another Act.

Two instances where a municipality must close a meeting to the public are:

  • If the subject matter relates to the consideration of a request under the Municipal Freedom of Information and Protection of Privacy Act, and if the council, board, commission, or other body is the head of an institution for the purposes of that Act.
  • If the subject matter relates to a request for council approval to disclose information about hazards or risks to public safety, which the municipality has identified for the purposes of preparing a municipal emergency management program.

 

  1. Complaints about Closed Meetings

The Municipal Act provides that a municipality may appoint an investigator.

The Municipality's Closed Meeting Investigation process is as follows:

A member of the public may submit a request to the Investigator relating to compliance with the Municipal Act and the Municipality's procedure bylaw for a meeting or part of a meeting that is closed to the public.

The Municipality of Hastings Highlands engages the services of LAS as the Municipal Closed Meeting Investigator and may authorize them to conduct investigations upon receipt of a complaint in respect to closed meetings or parts of closed meetings. The Investigator will determine compliance with the Act or the applicable procedure bylaw#2017-020 with respect to closed meetings and will report on the results of such investigations.

A complaint is treated as confidential, unless authorization is given by the complainant to release his or her identity.
 

Request for investigation of a closed meeting

A request is initiated through completion of a complaint form. The complaint form (PDF format) may be printed from the website or can be obtained from the Clerk’s Department. All complaints must be in a sealed envelope clearly identified as a "Closed Meeting Investigation Request" and contain the following information:

  1. Name of our Municipality
  2. Requestor's name, mailing address, telephone number and email address (if applicable);
  3. Date of Closed Meeting under consideration
  4. Nature and Background of the particular occurrence
  5. Any activities undertaken (if any) to resolve the concern
  6. Any other relevant information
    Direction with respect to release of identity
  7. Original signature

    Please mail or hand deliver to:

Municipality of Hastings Highlands
33011 Hwy. 62 North
Maynooth, Ontario
K0L 2S0

ATT: CAO/Clerk - Pat Pilgrim
 

All complaints will be forwarded to the Meetings Investigator and treated as confidential at all times. There is no fee for submitting a request.
https://www.las.on.ca/Services/ClosedMeetingInvestigator.aspx

LAS has contracted a third party, Amberley Gavel Ltd. Amberley Gavel maintains a roster of experienced and trained individuals located across Ontario.

An inquiry may be submitted by email to Amberley Gavel or by phone during regular office hours.
http://www.agavel.com/

Amberley Gavel Ltd.
35 Ambleside Drive,
London ON, N6G 4M3
1-866-535-8079

The investigator upon receipt of a request has 30 days to respond.
 

Contact Information

CAO/Clerk - Pat Pilgrim
Phone: 613 338-2811 ext.233
Email: cao@hastingshighlands.ca
 


Summary Documents